STATUTES of the European Council of Engineers Chambers (ECEC)
adopted by the ECEC-Foundation-Meeting at Vienna on Sept. 26th 2003
and modified by the 1st ECEC-GAM at Brussels on Nov. 24th 2004, by the
2nd ECEC-GAM in Warsaw on Nov. 23rd 2005 and by the 3rd ECEC-GAM in Rome on Nov. 17th 2006
The ECEC is the base for establishing the European Chamber of Engineers as the umbrella organisation of all national engineers chambers and associations that have the public authority.
ECEC is governed by the Belgian law of October 25th, 1919, as amended by the law of 6th December 1954.
1. Name, legal form, representation and office
1.1 The name of the organisation is European Council of Engineers Chambers. The abbreviation ECEC will be used with all forms of the name.
1.2 The ECEC is a non-profit making, non-commercial and non-governmental organisation. The ECEC is formally represented by the President. In case of absence the President shall be substituted by a Vicepresident.
1.3 ECEC is established for an indefinite duration.
1.4 The address of ECEC is that place in Europe where the general secretariat is situated.
The ECEC shall have the following objectives:
2.1 To represent professional interests of academic engineers, who are members of national Engineers chambers effectively on the level of the association in front of the bodies of the European Commission and the European Parliament.
2.2 To encourage, propose and monitor the process of passing common European regulations and harmonising national legislation systems in the field of transferring public authority to the chambers of engineers all around Europe.
2.3 To encourage active participation of national Engineers chambers in the process of harmonisation national construction regulations according to the common European regulations, especially in the field of:
• laws, regulations, directives and standards,
• education of engineers and continuous professional development,
• professional recognition and working mobility of chartered engineers.
2.4 To define professional qualification standards and association rules as well as to support the system of freelance engineering professions.
2.5 To follow the decision of the European Parliament passed on April 5th 2001 regarding the position of freelance professions in modern societies as well as the decision on establishing the single European fee system and its due implementation within national legislation systems.
2.6 To create common principles of engineering ethics as the basis of understanding and self-confidence among European chartered engineers.
2.7 To create positive atmosphere for actual and future cooperation and coordination in common and particular, activities with other European engineers organisations.
3. Membership, admission and resignation
3.1 Members of the ECEC are the Chambers of Engineers or representative public bodies of the profession of engineers, who are professionally recognised according to national law in their country or national liaison associations of these.
3.2 They must be established in the EU or in states applying for membership in the EU or in potential candidate countries for the EU accession.
3.3 Only one membership per country is permitted and each member is represented by one delegate.
3.4 Every new member shall be appointed by the General Assembly with a two thirds (2/3) majority. Applications to join ECEC as member must be drawn up in writing to the Secretary General. The applicant has to make evident that he fulfils the criteria of 3.1. If the applicant fulfils the criteria for a membership the Executive Board will propose the application to the General Assembly to vote on it.
3.5 Membership of ECEC ends by withdrawal, exclusion or dissolution of the member. Withdrawal must be presented to the Secretary General in written form from any authorised representative of the national adhering body and is only possible by the end of the calendar year. Withdrawal or exclusion of a member shall not release such member from the obliation to pay dues for the financial year in which resignation or exclusion is effective. All outstanding membership fees must be paid in full. The General Assembly may exclude a member for failing to honour the obligations or for violation of the aims of ECEC. Exclusion of a member must be adopted by the General Assembly with a vote of a two thirds (2/3) majority.
3.6 Each member has the right to take part and vote at the General Assembly meeting. Each member is obliged to pay the subscriptions.
4. Structure of ECEC
4.1 The ECEC is composed of the following bodies:
4.1.1 The General Assembly of members (Forum)
4.1.2 The Executive Board
4.1.3 The President
4.1.4 The Treasurer
4.1.5 The Secretary General
4.2 The General Assembly (Forum) has the following powers of exclusive competence:
Approval and amendment of policies and strategies
Approval and amendment of the statutes
Approval and amendment of the Internal Rules of Procedure
Admission and exclusion of members
Approval of the annual accounts and budgets
Approval of subscriptions
Election of President, three Vicepresidents, Treasurer, Secretary General and two Auditors
Dissolution and liquidation of ECEC
It delegates the operation of the ECEC to the Executive Board.
4.3 Members of the Executive Board are the President, three Vicepresidents, the Treasurer and the Secretary General. The Executive Board shall ascertain and execute the policy of ECEC as formulated by the General Assembly and makes suggestion of the admission of new members.
4.4 The President is chairperson of the General Assembly and the Executive Board. He shall be entitled to recover from ECEC all expenses incurred necessarily in the performance of his duties as President. The President represents ECEC to outside bodies and is responsible for the administration of the ECEC and the preparation of meetings. He shall not serve as a delegate of a member.
4.5 The three Vicepresidents have duties of the President in his absence.
4.6 The Treasurer is responsible for financial matters.
4.7 The Secretary General is responsible for the management of the secretariat.
5.1 The President is elected by the General Assembly (Forum) with a simple majority for a period of three years with the possibility of re-election for a second term of office.
5.2 The Vicepresidents are elected by the General Assembly with a simple majority for a period of three years with the possibility of re-election for a second term of office.
5.3 The Secretary General and Treasurer are elected by the General Assembly with a simple majority for a period of three years and may be re-elected.
5.4 The two Auditors are elected by the General Assembly with a simple majority for a period of one year and may be re-elected.
6. Voting Procedures
6.1 For elections the voting is per capita, for all other matters there is a weighted voting (see 6.3) of the Members present.
6.2 For elections a simple majority of votes of the voting members present is necessary. No proxy voting is permitted.
6.3 For all other matters each member shall have such number of votes as represents its proportion of the total financial contributions. For all these decisions a two thirds (2/3) majority of votes of voting members present is required. For dissolution of ECEC a three quarters (3/4) majority is required. No proxy voting is permitted. In the event of a tied vote the President has the casting vote.
7.1 The resources of the ECEC shall originate from the financial contributions of member-organisations.
7.2 The ECEC may receive further contributions from members, official EU organisations or any other individuals or organisations, as well as from the benefit of events or other activities.
7.3 The amount of the subscription shall be determined by the General Assembly.
7.4 The fiscal year of the ECEC is the calendar year.
7.5 The ECEC shall use its funds in pursuance of the purposes and objectives stated under 2 and for regular expenses of the ECEC office. Any unbudgeted expenditure arising in reaching the stated objectives may, exceptionally, be financed by a special levy on the members.
7.6 The ECEC has two Auditors who may not be members of the Executive Board.
7.7 The ECEC accounts shall be audited independently annually and report from the Auditors shall be presented to the General Assembly.
7.8 ECEC will pay all costs (e.g. travelling costs, hotel) of the Members of the Executive Board concerning their Board meetings.
7.9 ECEC will pay all costs for persons who are invited to the General Assembly by the president with an official task.
7.10. Each member has to pay all costs concerning the participation on the General Assembly meetings.
8. General Assembly (Forum)
8.1 The ECEC shall organise at least one General Assembly meeting once a year. The members shall be given adequate notification of the meeting, with an agenda being enclosed with the notification no later than 30 days before the meeting. The venue of the next meeting shall be determined by the General Assembly. The location of the General Assembly meetings shall be determined by the president.
8.2 An extraordinary meeting must be convened by the President upon request of a third of the members.
8.3 The resolutions passed at General Assemblies shall be binding on all members, including those absent or dissenting.
9. Executive Board
9.1 The Executive Board shall organise at least two meetings once a year. The members of the Executive Board shall be given adequate notification of the meeting with an agenda no later than 2 weeks before the meeting.
9.2 An extraordinary meeting must be convened by the President upon request of two members of the Executive Board.
10. Working Groups
Informal working groups may be established by the Executive Board for the accomplishment of specific tasks.
11. Internal rules of procedure
The General Assembly can adopt internal rules of procedure to clarify and declare in detail the Statutes of ECEC.
ECEC may be dissolved by the decision of the General Assembly by a three quarters (3/4) majority. Assets or obligations, which may remain after dissolution shall be transferred to the members in the same proportion as their contributions during the previous two years.
The official working language of the ECEC in all meetings and in all written documents is English.